2 Share Links

Handing files or a directory to someone doesn't require creating them an account. Share links are the lighter way — with boundaries worth understanding before use.

Accounts vs. Links

People who return for the same materials long-term get accounts: manageable, traceable, revocable. One-off deliveries and quick looks get share links: no account slot consumed, instant access. The test is simple — will this person come back for more in three months?

Generating Links and Choosing Permissions

Choose share in the file or folder's context menu, set the link permission (read-only, or upload allowed), and the system generates an address. Send it by email or IM; the recipient opens it in a browser without logging in. Prefer read-only for customer links; enable upload only when materials must come back.

The Reach of a Link

Links point at the device's IP and port, so they are reachable only inside the LAN. That is both the security boundary and the usage precondition — confirm the recipient shares the network before sending. A port change invalidates old links; regenerate them. A link equals login-free access: anyone holding it can view or even upload within its permission, so treat it as convenience, not confidentiality.

Stopping Shares and Periodic Cleanup

The share list shows active links and their permissions. When a project ends, staff change, or files turn sensitive, delete the entry — the link dies immediately. Clean up unused shares monthly, especially upload-enabled ones.

Outbound Risk and Safer Approaches

Pasting a link into a group chat or document hands access to everyone who sees it. For cross-site or cross-organization access, route through the unit's VPN or leased line — never map the device port to the public internet. Any "temporarily open it up" convenience can turn into an untraceable data leak.